Grant County Court Record Requests
Figure out the court of record first. The Grant County Clerk holds Superior Court files: civil, criminal, domestic, probate, guardianship, juvenile, and civil-commitment matters. District Court staff keep traffic, infractions, misdemeanors, preliminary felony cases, limited civil claims, and small claims. Most municipal cases route through District Court. George Municipal Court is listed on its own, though.
- Search Superior case information in Odyssey, or use Washington Case Records Search for broader discovery.
- If a Superior number is unknown, mail or hand-deliver the Clerk’s Search Records form. The form must not be emailed.
- For known Superior documents, complete every blank on the two-page Copy Request Form and identify each document.
- Submit in person at Room 218, mail to P.O. Box 37, Ephrata, WA 98823, or use the copy form’s email and phone-payment route.
- For District matters, use its Request for Information form, phone 509-754-2016, or visit the Ephrata or Moses Lake counter.
- Use GR 31.1 procedures for administrative judicial records. Court case records follow GR 31, not a generic Public Records Act request.
Case information appears through anonymous Odyssey access, but that is not the same as seeing the documents. Images depend on clerk authorization, your access role, and the county's document system.
Three Grant County Court Record Products
A docket, a filed document, and a certified copy are three different things. Knowing which one you need keeps a request from coming back incomplete or overpriced.
| Product | What it supplies | Custodian route |
|---|---|---|
| Docket or case index | Chronological events, settings, and dispositions | Odyssey, state search, then local court |
| Filed document | The actual complaint, motion, order, judgment, exhibit, or other paper | County Clerk or District Court |
| Certified copy | A paper copy certified as matching the official record | Originating clerk with certification fee |
The docket shows that a filing happened. It does not hand you the document image. A certified copy is its own product, not a printed screen, so note the submission number or filing date when one is available.
Kinds of Grant County Court Records
Superior files can hold pleadings, charging papers, motions, notices, orders, judgments, exhibits, and hearing records. District files typically include citations, complaints, orders, judgments, and electronic recordings. The docket organizes everything by events and hearing entries. Hearing recordings from Superior Court take a separate FTR Request Form. Court reporters, archived files, sealed material, and some exhibits may sit with another office. Some of it may need a quote. The Clerk handles records and transactions. The Clerk gives no legal advice, though, and never acts as your lawyer.
The Grant County Copy Request Form
The Superior Court copy form is dated June 11, 2026. It wants every blank filled in. It also wants prepayment up front. It asks for the requester or attorney name, mailing address, daytime phone, email, delivery method, case number, caption, document names, submission numbers or filing dates, and exhibit details. Delivery choices run to paper mailed, digital mailed, pickup, or email. Confidential documents and confidential case types never go out by email. That holds even for an attorney of record. Certified copies must be paper, mailed. Ask for a quote first on complex exhibit or digital work. Email the copy request to GCCL-ClerkRecords@grantcountywa.gov for payment contact. You can call after a quote to pay by card over the phone, mail prepayment, or pay in Room 218. The form says to allow ten business days.
Grant County Court Records: What They Contain
The portal's case sections offer a useful inventory of what a Grant County court record can hold. Any single public record may drop protected or unavailable fields, though, so expect some blanks.
| Case header | Case number, court, type, filing date, status, judicial officer, and caption. |
|---|---|
| Parties | Plaintiff, petitioner, defendant, respondent, business, agency, attorney, and public roles. |
| Events | Filings, service, appearances, motions, orders, pleas, trials, judgments, and later actions. |
| Hearings | Date, time, courtroom, judicial officer, and setting type, including older reset dates. |
| Disposition | Publicly recorded resolution of a claim, charge, or case issue. |
| Financial entries | Costs, fines, restitution, judgments, satisfaction, or garnishment where exposed. |
Personal identifiers get redacted. Keep in mind that a docket entry only summarizes an order, while the filed order carries the controlling language.
Grant County Records at Room 218
The Clerk's records counter sits in Room 218 of the Law & Justice Building, 35 C Street NW, Ephrata. Posted hours run Monday through Friday, 8 a.m. to noon and 1 to 4:30 p.m., with phones answered until 5 p.m. Call 509-754-2015 directly, or use the toll-free line at 800-572-0119 extension 2801.
Grant County Clerk
35 C Street NW, Room 218
Ephrata, WA 98823
Mail: P.O. Box 37, Ephrata, WA 98823
Phone: 509-754-2015
The search form accepts hand delivery or mail. It asks for a self-addressed stamped envelope if you want the reply mailed. Ten business days is the working estimate for both the manual search and current Superior copy workflow.
Grant County Copy Fees and Certification
Grant County keeps separate Superior and District fee schedules. Tie any fee to its effective source, because the Clerk's current copy form and an older schedule state ordinary-copy amounts differently.
| Record service | Published amount |
|---|---|
| Superior manual search | $15 minimum per search, per half hour |
| Superior ordinary paper or digital copy | $0.50 per page on June 2026 form |
| Superior certified copy | $5 first page, $1 each additional page |
| Superior storage medium | $5 per CD or flash drive |
| Superior digital exhibit | $25 per exhibit |
| District paper copy | $0.50 per page on January 2026 schedule |
| District certified document | $5 first page, $1 each additional page |
| District electronic recording | $10 per CD |
The Superior form also lists exceptional clerk services at $15 per half hour after the first 30 minutes, plus separate mailing amounts. Ask for a current quote. The official Clerk page notes fee changes effective June 11, 2026.
Grant County Exhibits and Hearing Media
Digital exhibits are not priced like page copies. The form charges per exhibit, and separate exhibits may need separate storage media. A recording goes through the separate FTR request process, and a transcript may involve a court reporter rather than a standard clerk copy order.
Before ordering media: Ask for a quote and confirm whether the desired item is a filed exhibit, court recording, or transcript.
Never assume an exhibit can be emailed. Confidentiality, file size, format, and access status all shape the delivery route. The Clerk's current form lists the choices it will accept.
Access Rules for Grant County Court Records
Washington GR 31 governs access to case records, dockets included. GR 22 adds privacy rules for family, protection-order, guardianship, and therapeutic-court material, while RCW chapter 13.50 controls juvenile records and sealing. GR 31.1 covers administrative judicial records on its own terms.
Public does not mean unrestricted: Sealed files, protected identifiers, juvenile material, and specified family records may be hidden, redacted, or available only by court authority.
State guidance also shields certain District and municipal police reports, witness statements, presentence reports, driving records, criminal-history records, and sentencing or probation correspondence. Those items open up only when they enter the public court record in a recognized way.
Older Grant County Records and Manual Search
When Odyssey and the state index both come up empty, work the basics again. Use the right court level and the exact case number. Older Grant County files may sit in deep storage. Sealed or restricted ones stay off the public index. So a miss online does not mean the record is gone. The Clerk's manual search form digs where the databases don't. Give it the case type, an approximate filing year, and full party names. Add a birth date if you have one. Expect to pay at least $15 per search. Each half-hour increment costs more, and added funds stay possible. Pay by check, cashier's check, or money order made out to Grant County Clerk. Allow ten business days. Once the case turns up, the Grant County docket search fields help pin down the exact document and date you need for a copy order.
Grant County Record Delivery Choices
Ordering copies from Grant County Superior Court starts with one decision. How do you want them delivered? The copy form offers paper by mail, digital files by mail, pickup, and email. Each has a catch. Certified copies must be paper and mailed. Email will never carry confidential documents or confidential case types. A digital exhibit runs higher than a routine page copy. It may need its own storage medium. Mailing costs also shift depending on whether your order ships in an envelope, a CD mailer, or a box. Write your delivery choice on the form. Then hold off paying until the Clerk sends a quote, since big orders of pages, exhibits, recordings, or unusual clerk work are priced per request. A credit-card payment by phone works once that quote lands. An emailed copy request can open the payment conversation. One caution, though: the manual search form says plainly not to email it. The two Grant County forms move in different lanes. One hunts for an unknown case number. The other pulls known material from a file already identified.
Grant County District Court Record Services
District Court records skip the County Clerk's Superior Court copy form entirely. The official District Court page carries its own Request for Information form and fee schedule. Under the January 1, 2026 schedule, ordinary paper copies run $0.50 per page. Certified documents cost $5 for the first page and $1 for each added page. An electronic recording is $10 per CD. A certificate of judgment is $6. Appeal preparation and filing carry separate charges. Grant County District Court operates from the Ephrata courthouse and the Moses Lake branch. The state directory routes most county municipal dockets to that operation. Ask the staff which counter or delivery route fits your file, especially after the 2026 Enterprise Justice transition. That migration can shake up workflow. It does not, however, move District Court custody to the Superior Court Clerk. Keep those custodians straight. That matters when you order a citation, misdemeanor, small-claims, or limited civil court record.